When you are making your application for a position as an administrative assistant, it’s a good idea to target your resume and cover letter to the specific requirements of the role as outlined in the job description or advertisement. Rather than sending out a “one-size-fits-all” submission to all the jobs that interest you, why not invest a little more time in tailoring each one to address the key skills and attributes that the recruiter has highlighted.
The structure of a resume for an administrative or executive assistant job application will depend on the extent of your professional experience and how you wish to prioritize your information. Many employers like the “reverse chronological” resume format, because it allows them to see at-a-glance the progression of your career. But it may be appropriate in your case to organize your resume by clusters of skills in the so-called “functional” resume format. This may be useful if, for example, you are returning to the workplace after a period spent retraining or raising a family. Take a look at different resume formats to see which style best suits your needs.
Getting An Admin Assistant’s Job
Written by a former HR manager in a multi-national company, How To Get An Admin Assistant Job explains how to write your administrative assistant’s resume and cover letter AND helps you prepare for an interview – including tips and tricks to stand out from the crowd.
When you are drafting your resume, make sure to include all relevant personal information at the top of your document, and choose a size and style of font that allows you to present these details clearly. It is a good idea to include this information on the top of the subsequent page if your document runs to more than one sheet of paper. While you may choose not to put your street address on the resume, make sure that a phone number and professional email address are included, so that a hiring manager can contact you quickly and easily.
Using an Objective Statement in an Administrative Assistant Resume
Some applicants like to put a traditional resume objective at the top underneath the contact information. If you plan to do this, consider making the statement more than simply a brief statement of the sort of job you’re looking for, try to encapsulate your strengths and state why you would be a great fit for the position. Some job seekers use this space as an opportunity to list their relevant skills in bullet-point format. Think of the reader — refer back to what administrative skills they have told you they are looking for in the job specification, and present your most compelling details that match those requirements.
Sample resumes can be a useful source of ideas when you are planning your own job application. Below is an example that you are free to adapt to your own requirements as you wish.
13340 Coral Beach Boulevard, Fort Lauderdale, FL 33313
Telephone (098) 765-4321 :: email email@example.com
Highly organized, detail-oriented administrative assistant with over ten years’ experience, providing specialist, analytical administrative support for a variety of complex projects. Proven competence, sound judgment, and discretion in handling confidential / sensitive information and issues. Excellent verbal and written communication skills and time management strategies.
|• Proactive / Self-Initiative Approach||• Telephone coverage|
|• Workload prioritization||• Travel arrangements / itineraries|
|• Poised under pressure||• Drafting / proofreading correspondence|
|• Multiple project management||• Expertise in MS Office applications|
|• Specialized research||• Customer relationship management|
Wastewater Management, Inc, Pembroke Pines, FL (September 2008 – present)
- Provide secretarial and administrative support to CEO and her team.
- Manage office operations.
- Organize travel arrangements for staff and invited guests.
- Manage scheduling for meetings and conference call facilities.
- Field incoming customer telephone calls and handle email correspondence.
- Process contracts.
- Undertake event planning duties as required.
- Research water management and related green energy issues when requested.
- Maintain company weblog and social media pages.
Darville Pre-school and Kindergarten, Oakland Park, FL (February 2004 – June 2008)
- Interacted with children as well as adults in busy pre-school program.
- Welcomed students and parents.
- Telephone duties – answering calls from current and prospective families.
- Office duties, including filing, photocopying, managing supplies.
- Class substitute duties as required.
- Assisted with accounts payable bookkeeping.
- Tracked tuition check receipts and late payments.
- Other duties as needed.
Brighouse Mitchell Inc., Fort Lauderdale, FL (December 2001 – January 2004)
- Provided backup support to bookkeeper and receptionist.
- Assisted with payroll processing.
- Maintained high standards of client service and issue resolution.
- Invoice generation.
- Responsible for data entry.
EDUCATION & CERTIFICATION
Bachelor of Business Administration
Fontainebleau College, FL
Certified Administrative Professional (IAAP)
More ideas about how to write your administrative assistant resume: